Events / Activities

There are 3 different types of Events:
A Single Event/Activity or Original Event (Orig) - A single Event/Activity that sponsors one or more Recurring Event(s).
Activity Groups Two or more Orig Events chained together to include varying Groups/People to perform Tasks.
Activity Groups can manage large Projects that include many Groups/People and Domains !!! Go
A Recurring Event (Rcur) - Daily, Weekly, Monthly Serves as a Date/Time Placeholder Rcur Events can be 100% Edited (to become an Orig) and added anywhere after the referenced Orig Event
A Reminder Event (Rem) Always appears (green) as the first Event in every View on and after the Orig date.
Recurring Date/Time Placeholders are always hidden, Never becomes a Group, first Placeholder becomes Original after current deleted.

The Chronology View:
Always Opens (first Event in 2^nd column) at beginning of Today (12:00 am)
then lists all subsequent Events in Chronological order

Set up the first Event with the Calendar and Time Set Box.
Set any Filters that you desire.
Press 'Go' - Events appear in Chronological order.
Tip: Note that a space between Event Days means the days are not consecutive.

Largest      Smaller      Smaller      Smallest

Top Panel   Left >

  42317.37500   ' Go' Button: Sets the Calendar to the Date and the Time Box to the Time, then auto presses the 'Go >' ; Button which sets the first Event being viewed to the Date/Time respecting all filters (ie Date.Time numbers are used as unique ID's) in the Edit Box.Tip: Click on a Date or an Event in the Date/Time column. A Rcur Event will set it's Orig ID in the Box. (5 digits for a Date, 5 for the Time - 11 for an Events ID).
Send to Report > 'Go' Button: Opens the Export Panel which sends selected Event(s) to the Reports Page.
Compare 2 Events >The 'Drop-Down' Box,   Compare_Fcn   or   Compare_From   Press Go that gives:   From:_42317.37500   then drop-down to   Compare To*   and select an Event/Activity or go to the MVDB to compare Notes for Comparison. Now Go to the Comparison Page.
Input Event(s) > Go Opens the 'Add New Event(s)' Page. - Recurring (Rcur) Events/Activities are the basis needed to Make and Add to Activity Groups. When a Rcur Activity becomes an Orig Event, It is automatically inserted into an Activity Group Chain. Activities in a Group can be accessed and compared in each of the Activity Notes. - see Notes Page Go
Tip: Rcur Activities can be added by accessing the 'New Event(s)' Page' in 'Add Rcur Mode', with the 'Add Event(s) / MVDB / auto Every Year Remind' Button on the Event/Activities Edit Page (see below). Edit
Go To MVDB Go - Opens the 'MVDB' Page. (duplicates the 'dB' Button on the Opening Page).

Left Panel (below Top Pane)

Top half: - Calendar, Speed Buttons, and Timer Picker, sets the initial Date/Time in the View.
Set the Calendar Date, then the Time Picker.
Set all the filters,, then Press  Go >.
Bottom Half: - Select all filters and Activate them.
View Reminders Checkbox - on/off Filter (default is On)
The Subject(s) Filter, Populate Checklist and order with the 'Go' Button
Below
First day only 'Time of Day' Filter
< First Day End Time - Shows Event/Activities that are active when their End Time is <= (less than or equal to) the Time in the Time Box above. (ie   10:25_AM  )
< First Day Start Time - Shows Event/Activities that are active when their Start Time is >= (greater than or equal to) the Time in the Time Box above. (ie   12:45_PM  )
View only x Days Day of the Week filter - Displays Checked Boxes only.(ie Monday, Tuesdays etc )
Activity Groups - Displays Selected Event/Activities Group only.
Provides a convenient way of Exporting an Activity Groups Data to the reports Page. Tip: Check the Box: 'Load all Groups' which will enable the 'Go' Button. Press the 'Go' Button which will load all the Activity Groups in the Program. Page thriugh the Groups until you find the one you want to make current and click on it. Now uncheck the Box: 'Load all Groups' and Press 'Go' again (don't forget to check 'Include Rcur Events' if you want to view these).
Author, Description, and Notes filters (find a phrase)
Time of the Day filter - applies to all Events/Activities including the First Page.

An Event/Activity with Recur placeholders is initially limited to a maximum of 1 year.
Any Event can be Auto copied or extended for the next consecutive year(s) as desired.
How to Details
Click on an Event, It's ID # appears in the top Left Box.
Click on this Box, then right click and Copy the # into the Clipboard.
Open the Set Up Page, Paste this # into the ID Box and press 'Go'.
This selects this Event on the Set Up Page, now select Copy or Extend. Go to the set Up Page. Go

Largest      Smaller      Smaller      Smallest

Select Group Members one at a time. Compare, Copy, Move Notes side by side This replaces the upper right panel, then You can select each Member of the Group. List Subjects - Members of the Group > List The top right Panel changes to this Panel > Now select from the list of Subjects in the Group, Then view any 2 side by side Notes to: Add, Compare, Edit, Copy, Move, Delete - See 'Comparing Calandex III Notes' on The Import and Compare Page

Selecting Subjects in a Group

* Activity Groups
Calandex III Activity Groups are ideal for managing large covert Projects
The Basics - Managing/Organizing Information and Activities.
The Calandex Unique and Private Activities Group allows you to manage and share Projects / Tasks with others around the world.
Each Activity Group has a ShareID Number that is unique throughout the Calandex III Private Server
Each Original Activity is chained together in the Group and has it's own attached Group.

Organize your Activity Group so that the first Activity contains the Group of Captains external to your physical area. Subsequent Activities in the Group are attached to Groups (probably only one) that you Manage as their Captain. See the Activity Groups/Notes Page
The 'All in One View' of the Matrix View DataBase that can:
The Chronology Activity on Top of the View
Groups/Businesses / Subjects/People (MVDB) on the Bottom

Each Activity, Group/Business, and Subject/Person contains the following Notes:

General Notes
Tasks
Communications
Affiliates: These are always last in the list. The data is entered automatically by the Computer whenever there is a change in a Group or Person joining or quitting and Activity or Group. It is simply a tracking mechanism so you can always know Group affiliations for each Subject/Person, Group/Business, and Event/Activity.
You can select Each member of the Group, List Subjects - Members of the Group > (top right Panel changes to a selection list of Subjects in the Group), Then view any 2 side by side Notes to: Add, Compare, Edit, Copy, Move, Delete -

Use the 'Share:' Box to send each member of the Group their Instructions and Tasks.

Export to the Reports Page - Send To report > Go
Select Recipients for formatted .Cdex File and/or E-Mails.
Note: .Cdex formatted Files are always secure, E-Mails are not. #
Delete the Activity and/or Group from the file list (optional)
Send pre-set up Notification Text messages to Cell Phones. Send
Create Make the .Cdex Upload File > (check box) Calandex (.Cdex) Go
Send Data to the Calandex Private Server to await Download by Recipients
Send summary information to Project Manager(s) - 'Captains'.
Download, Compare, Edit the (RSVP) returns, then continue the process.

Creating and Managing an Activity Group

An Activity automatically becomes a member of a Group when one of it's Recurring (Rcur) Activities becomes an Original (Orig) Activity. This happens when you are at an Activity Rcur and you make a change (not in the Notes) or you use the Button: This Event is a Recurring place holder. Make it an Original in the Group ? Go
It is automatically inserted Chronologically in the Group Chain. It's Date/Time does not change.
All Events in the Group Chain can be accessed and compared on the Notes Page of any Group Member.
see 'Event/Activities Notes on the Notes Page.
When the first Rcur Event becomes an Orig it starts a Group formation, A unique Group ID number is automatically created.
The ID uses a number plus the unique Share Name of the Author. The ID is thus Unique throughout the Calandex Private Server.
Each Orig Event in the chain can have It's own Notes and attached MVDB Groups/Subjects involved in the Project.
The purpose of chaining Orig Events to form a Group is to add different sets of MVDB Groups/People
to match different skills and availability as the project continues.
Note: Prior to becoming an Orig Event, Editing Notes in a Rcur Event, changes the Notes in it's Orig Event, automatically adding the Date and Author, and the Rcur Event remains just a placeholder. When a Rcur Event becomes an Orig, the Notes are not copied, this prevents Notes from being duplicated (but viewed in Rcur) throughout the Chronology. Notes remain on the Activity that has the Group/People involved in the Activity.
You can place an Activity Group Orig Activity anywhere in the Chronology and each Activity can attach a Group/Person. Activities are easily accessed and compared.
Tip: Use the 'Event + MVDB' View (shown here) to Page through People in a Group attached to an Activity to assign (copy/move) individual Notes.
Tip: Quickly create and attach an Rcur Activity:

Press the Add Event(s) / MVDB / ‑ 'Add' button on the Edit Panel (shown below).
Select the desired date for the Rcur Event on the Reports Page Calendar.
Select 'Daily' under Select Recurring Interval. Everything is now ready to create the Rcur Event/Activity attached to the Original Event being Edited.
Press 'Set' then 'Add'.

When this Rcur Activity is made an Original, it will be automaically inserted in the Block‑Chain of the Activity Group.

Left (column) Panel in Edit Mode
Click on an Event, then the Edit Button above to get this Panel
Non Administrator Users can only Edit self Authored Events.

Go to Top of the Page

To change Event Data:
Check the boxes that you want to Edit, then change the values where appropriate.
If Rcur Event(s) exist:* decide on checking to apply changes to all subsequent Rcur Events (Yes) or not (No)

If it is an Original (Orig) Event/Activity:

Delete: If Yes: Deletes the Event/Activity and all the attached Subsequent Recurring Event/Activities.
Delete: If No: Deletes the Orig Event/Activity, transfers it's Data to the first attached Recur Event/Activity and refers all subsequent Recurs (if they exist) to it. This is now an Orig Event. The ability to Extend or Copy to following years is now lost.
Change: If Yes - all except a Start Date Change: Makes the Change(s) on the Event/Activity and all the attached Subsequent Recurring Event/Activities remain referenced to the Orig. A Date change would ruin the original reason for having the Recur days, so it is not allowed.
If the Change Date(s) Box is checked, you will be notified that you cannot do this since the
'Days of the Week/Month' and the End Date may be off and undetermined respectively.
If the Date is not changed, but the 'Change Time(s)' Box is checked, the Time in all the
Recur Events will change to the selected new Time.
If neither the Date or Time is changed, The Rcur Event(s) will not change. They are just Date/Time
placeholders so when viewed, you actually view the Orig Event.
Change: If No: Deletes the Orig Event/Activity, transfers it's Data to the first attached Recur Event/Activity and refers all subsequent Recurs (if they exist) to it.


The first Rcur Event takes all the parameters, except the Notes, which are in the Orig Event being Edited,
and therefore becomes an Orig Event. The Orig Event being Edited, is changed and retains all the Notes.
If you check the Activity Group Box(s) (blue in the middle), You now have inserted (or started) these two Events into an Event Group chain. The chain always inserts Events to retain a chronological order.
This seems complicated, but the computer handles all the complexities.
If it is a Recurring (Recur) Event/Activity:

Delete: If Yes: Deletes this Rcur Event/Activity as well as all subsequent attached to the referenced Orig Event/Activity.
Delete: If No: Deletes this Rcur, leaves all subsequent Rcur alone, still referenced to the attached Orig Event/Activity.
Change: If Yes - all except a Start Date Change: Makes the Change(s) to a Copy of the Orig Event/Activity and places it at this Date/Time, replacing this Recurring (rcur) Placeholder. All the attached Subsequent Recurring Event/Activities are now referenced to this new Orig. A Date change would ruin the original reason for having the Recur days, so it is not allowed. see 'Orig Change: If Yes' above.
Change: If No - Makes the Change(s) to a Copy of the Orig Event/Activity and places it at this Date/Time, replacing this Recurring (rcur) Placeholder. All the attached Subsequent Recurring Event/Activities remain attached to their Original Event/Activity (Orig). This new Orig Event/Activity starts or is inserted into an Activity Group chain.

To Add Rcur Event(s) and/or Attach MVDB to the Current Event/Activity
and/or set < 40 days alert prior to Event Activity End Date

Use the'Add' Button to go to the 'Input Event(s)' Page.

Click in the Notes Box
to Edit Notes, Access & Compare Event(s) in the Group &
Send/Share selected Note(s). - like sending text messages

• 'click in the Notes box'

Left (column) Panel in Export Mode
Click on 'Send to Report' Button
then Select the Event(s) to Export
Non Administrator Users can only Export self Authored Events.


3 ways to select Event(s) to Export to the Reports Page:
Note that all selected filters are in effect.
Click on an Event, Events from the start of the page to this Event will be Exported.
Click on an another Event greater in time that the first click, Event(s) from the first click to this Event will be Exported
You can freely use the 'Next' Button before this click.
Press the 'Go to the End' Button before or after the first click.
or select the End Date.
Note: To include only selected Notes for an Event, Click on the Event, Then go to the Notes Page (see above). Check the select Notes Box, hold down the Cntrl key, select the desired Note(s), then Press the Send Button. Do this for each Event that you want to send partial Note(s).
If you check 'Include MVDB', you will stop at the Event/MVDB Combined Page Go
with the opportunity to make selections from the MVDB, then continues
to the next Event in the Export process.



Select Start and End Events, then 'Send'